Does your company struggle to keep its accounting up to date during quarantine? Zoho Books is the perfect solution; easy to implement, designed for remote management, and tailored to your business's management and growth needs. Learn about its benefits.

Keeping financial information organized is one of the most strategic activities for any business, regardless of its size.

It's not just about making timely decisions, but also avoiding uncomfortable issues like outdated customer statements, lost purchase orders, lack of or poor management of quotations, or time spent on non-profitable tasks like bank reconciliations, among many others. Moreover, with COVID-19, we learned that investing in digital transformation tools for businesses is not a luxury, but a necessity.

However, this is not the most common reality for SMEs. Small and medium-sized enterprises may find it costly to make changes to their accounting systems. That's why some owners stick to their old accounting systems and idealize spreadsheets for financial management.

It's not about what's right or wrong, as this is not the Spanish Inquisition. But the focus should be on what is most efficient.

Waiting three days for a report that shows the real situation of the company is more expensive than opting for an accounting software that can provide answers in seconds; even from your smartphone.

This and more can be achieved with Zoho Books. That's why I will tell you what it is and how many benefits this powerful accounting solution can provide.

What is Zoho Books?

Zoho Books is a powerful, simple, scalable, and cloud-based accounting software that supports efficient financial information management for your business.

It enables workflow automation and real-time collaboration among your employees to optimize productivity.

With over 10 years in the market, it caters to small businesses.

It includes features like accounts receivable, accounts payable, inventory management, banking, contacts, and more.

It offers a mobile application for iOS and Android, allowing you to manage your financial transactions from wherever you are.

Key Features of Zoho Books:

This robust software offers multiple functionalities, making it ideal for intelligent financial management in any business. Some of its features include:

• Exclusive customer portal to receive quotes, comments, and digitally approve quotes, accept detailed invoices, and make payments in multiple currencies.
• Supplier portal for easy invoice submission and tracking of disbursements, reducing reliance on constant emails and calls.
• Integration with multiple payment gateways for smooth selling in different currencies.
• Support for recurring transactions, automating payments on a weekly, monthly, or yearly basis, ideal for scheduled purchases or financing.
• Quick bank and payment platform reconciliations by connecting your accounts and importing reports.
• Simplified tax setup with accurate reports to stay updated with country-specific tax obligations.
• Comprehensive inventory management allowing control of stock and customization of customer discounts for better loyalty.
• Automation for sending invoices and handling recurring payments.
• Project-based service selling feature to track dedicated hours for multiple clients.
• Quick insights into income and expenses through diverse reports.
• Mobile application to perform various tasks from anywhere, including sending reminders and tracking invoices on your smartwatch.

Why use Zoho Books?

There are several reasons why integrating this solution into your company will become an advantage for your business.

Price:

Zoho Books offers three plans: Basic, Standard, and Professional, with a monthly cost of $9, $19, and $29, respectively. However, if you opt for annual payment, you'll get two months free with all the features of this magnificent software.

With this range of plans, you can scale the solution as your business grows stronger.

These plans are designed to cater to 2, 3, or 10 users. However, the company allows you to enhance the capacity by paying just $2 per month or $20 per year for each additional user.

Upon registration, you'll get a 14-day trial with unlimited access and can access these plans through credit cards, bank transfers, or Paypal.

The low costs make it easy to implement the system within the company's internal processes without significant investments.

Integrations:

Zoho Books integrates with many other solutions to offer you the greatest advantages when automating your business management. Among the most popular software are CRM, Inventory, Expense, and Subscriptions from Zoho's own suite.

From external sources, notable mentions include Gsuite, Zapier, Dropbox, Box, Slack, and Uber for Business, among others. It also connects with multiple payment platforms like Paypal, Stripe, Razor Pay, 2checkout, Braintree, and more.

With all these integrations, Books expands its reach to strengthen your company's management and help you grow.

Support:

With the acquisition of any plan, you'll receive free assistance 24/5 via email and phone calls.

Security:

A software of this nature is useless without data protection, especially considering its sensitivity.

With Zoho Books, your information is secure as it uses SSL encryption in every transaction, preventing tracking by intruders.

It also incorporates mechanisms for account security, such as two-factor authentication, and implements access levels so other users can only see relevant information you deem necessary.

Ease of Use

It is a very intuitive software, so you won't have difficulty using it. However, it has extensive documentation on its portal for any doubts that may arise.

Similarly, they offer users a set of seminars on various topics of interest, but these are available only in English.

Conclusions

Zoho Books is a software that simplifies the management of your company's finances, providing real-time information for decision-making.

It offers a multitude of functions for managing customers, suppliers, inventories, taxes, banks, and more, accessible through the web, your mobile device, or even your smartwatch.

There are many reasons why this software will become a great ally for your business growth, including its pricing, integrations with other software for enhanced functionality, strong support, security, and user-friendliness.

However, if you are looking for a lighter and more economical solution for budget and invoice management, consider trying out Zoho Invoice, which offers unique advantages and plans tailored to your needs.

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